Undergraduate Transfer Nominator FAQs

Answers to Frequently Asked Questions for Nominators

Thank you for your willingness to serve as the Jack Kent Cooke Foundation Undergraduate Transfer Scholarship Program's faculty representative and coordinate the nomination process on your campus.

We encourage you to solicit candidate recommendations from directors of honors programs and faculty in various departments. Campuses often establish informal committees to recruit and prepare candidates for the competition. To help you publicize the program, a poster and press release are available on the website. Please forward the poster and press release to your public relations office or public information department and circulate it to your student newspaper(s), faculty bulletin, campus newsletter, and other on- or off-campus publications.

It is very important that each institution establish an internal deadline for the student to have their application completed, and to have all nominations submitted prior to the December 6, 2011, deadline. Faculty Representatives can view an application as soon as it is 'Started,' but will not be able to nominate until all pieces of the application have been submitted.


What is the deadline for submission of all 2012 Jack Kent Cooke Foundation Undergraduate Transfer Scholarship online nominations?
Each two-year college may designate a campus application deadline several weeks prior to the Foundation's deadline in order to conduct an internal review of the applicants for that college.  The online application with uploaded supplemental documentation and the faculty representative online nomination must be submitted by December 6, 2011.

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How do I log back into the Undergraduate Transfer Scholarship online nomination site?
The link to log in is http://aim.applyists.net. Your user name is your email and your password was provided in the introductory email.  See the next question for instructions on how to reset your password.

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How do I change my password or user name?
Your user name is your email address which can be updated on the 'Profile' tab on the online nomination site.  Your password can be changed by clicking the 'Forgot Password' link found on the log in page.  Once you enter your email address, directions to securely change your password will be emailed to you immediately. 

If you do not receive the email, check your spam filters.  If you are unable to change your user name or password following the directions above, call 1-800-310-4053 for assistance. 

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What procedure do I use if I am no longer the appointed JKCF Faculty Representative?
As soon as you are aware that you will no longer serve as the appointed JKCF Undergraduate Transfer Scholarship Faculty Representative at your institution, please log into http://aim.applyists.net and click the 'Change Faculty Rep' link.  Please provide the name of the new faculty representative along with his/her email address. 

If you need help, please contact us at 1-800-310-4053 or email jkc@applyists.com with the following information:  

  • Name of the newly appointed JKCF Faculty Representative
  • His/Her email address
  • Institution Name

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Which supporting documents are students required to submit?
The applicant's official transcripts, tax forms, and parental tax forms (if applicable) must be uploaded in approved formats within the online application. 

Required to upload into online application:

  • Official high school transcript(s), GED scores, or letter from Home-school Instructor (front and back of each page)
  • Official college transcript(s) for All undergraduate coursework (front and back of each page)
  • Applicant Tax Forms
  • Parent Tax Forms - required for students over the age of 30 as of the applicatino deadline only
Follow-up information on some applications may require the submission of the Student Aid Report (SAR) from the 2012-13 FAFSA – please encourage your nominees to complete the FAFSA when it becomes available in January 2012. 

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How will I know which students have applied at my institution?
Using the URL that was provided in your introductory email along with your user name and password, log into the online nomination system. Names of students who are applying from your institution will be listed with their application status.  Please allow up to 24 hours for new applications to appear.

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How do I view a particular student's application?
Immediately after logging in, you will see a list of students for only your institution. To view a particular application, click on the student's name.  You may view a student's application as soon as the status is 'Started.' Note: Changes to the student's application may take up to 24 hours to appear.  You may not be viewing the most current information if you and the student are both working in the application at the same time.

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How do I return to the list of students from my institution after reviewing a particular application?
Click the "Home" tab at the top of the page.

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How will I know if all recommendations have been completed?
The status of the student's two letters of recommendation will change from 'Started' to 'Complete.'

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How do I make notes on a certain student's application?
You will find a comments box at the bottom of each page of the student's application.  You may make any comments in these boxes.

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Will the student be able to view any comments that I make?
No, the student will not be able to view any comments that are made. These comments only appear under the comment section of the list of students from your institution. This is for the faculty representative's use only. These comments cannot be viewed by anyone but the faculty representative.

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Can a student log back into their application and change information in their application once it has been completed and reviewed by the faculty representative?
Yes, students may make any changes until the December 6, 2011, deadline (closes at 11:59 p.m. Central Time).  No changes will be accepted after December 6, 2011. 

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How many students can the two-year institution nominate?
Each two-year institution can nominate between two and four students for the Undergraduate Transfer Scholarship as shown in the table below.  The number of nominees for each institution is determined by the number of students enrolled in degree programs at the two-year institution. 

Here are the guidelines the Foundation will use in determining how many applicants your two-year institution may nominate:

Number of Students Enrolled in Degree Programs Number of Nominations
Up to 2,000 2
2,001 to 10,000 3
10,000 and above 4



How do I nominate a student?
Log into the online nomination site http://aim.applyists.net. You can view the students' applications, letters of recommendation, and financial forms.  You will not be able to edit any of these documents.   

Click on the student's name to view the application.  To nominate the student, go to the 'Nomination' tab and complete all required fields, select 'Yes' from the nomination drop down box and click 'Submit.' 

You will know that you have completed the steps properly when you return to your Home page. The status of the student's nomination will read 'Yes' and 'Submitted.' Only the applications with a status of 'Submitted' will be advanced in the competition as one of your institution's nominees. You will need to repeat this step for all students to be nominated.

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Can I un-nominate a student after they have been nominated?
Yes, up until the deadline of December 6, 2011 (before 11:59 p.m. Central Time), you may un-nominate a student.  To do this, select the student, go to the 'Nomination' tab and change the drop down box from 'Yes' to 'No.'  Click 'Submit' and the student's status will update on your home page. 

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Can a student submit an application directly to the Jack Kent Cooke Foundation Selection Committee?
No, the system will not permit the student to do the final submission of their application. The student can only be nominated if the faculty representative completes and submits the nominator form to nominate the student. The status of the student's application will then be changed to 'Nominated.'

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