Undergraduate Transfer FAQs

Answers to Frequently Asked Questions for Nominators

Thank you for your willingness to serve as the Jack Kent Cooke Foundation Undergraduate Transfer Scholarship Program's faculty representative and coordinate the nomination process on your campus.

We encourage you to solicit candidate recommendations from directors of honors programs and faculty in various departments. Campuses often establish informal committees to recruit and prepare candidates for the competition. To help you publicize the program, a poster and press release are available on the website. Please forward the poster and press release to your public relations office or public information department and circulate it to your student newspaper(s), faculty bulletin, campus newsletter, and other on- or off-campus publications.

It is very important that each institution establish an internal deadline for the student to have their application completed, and to have all recommendations submitted prior to the January 26, 2009 deadline. Faculty Representatives can view an application as soon as it is "In Progress," but will not be able to nominate until all recommendations have been submitted.


What is the deadline for submission of all 2009 Jack Kent Cooke Foundation Undergraduate Transfer Scholarship online nominations?
Each two-year college will designate an internal deadline several weeks prior to the Foundation's deadline. Contact the designated faculty representative at your two-year college to inquire about the internal deadline for your school. The online application with attached supplemental documentation must be submitted by January 20, 2009. Faculty representative must submit the online nomination and official transcript by January 26, 2009.

back to top

Can I log back into the JKCF Scholarship Program Nominator site?
Yes, you will use the URL that was provided in your introductory email along with your UserID and password. It is suggested that you bookmark the URL for future use.

back to top

How do I change my password or User Name?
Your UserID is a unique identifier that was created for you, or created when you first filled out the profile section. You may not change the UserID, but if you have forgotten it, you can contact us to obtain it. You will be asked some questions to verify your identity, based on the information in your original profile. Passwords are changed by using the navigation button on the left side of the Nominator home page.

back to top

What procedure do I use if mid-way through the 2009 scholarship competition I am no longer the appointed JKCF Faculty Representative?
As soon as you are aware that you will no longer be the appointed JKCF Undergraduate Transfer Scholarship Faculty Representative at your institution, you need to contact us at 800.498.6478 or email jkc-u@act.org with the following information:

    NOTE: When contacting us for assistance, whether by phone or by email, please provide:

  • Name of the newly appointed JKCF Faculty Representative and their title
  • Institution Name
  • Mailing address of new faculty representative
  • Contact phone number of new faculty representative
  • Fax number of new faculty representative
  • Email address of new faculty representative

back to top

What supporting documents is the student required to give to the faculty representative?
NOTE: The student is required to submit to you:

  • Official high school transcript(s), GED scores, or letter from Home-school Instructor
  • Official college transcript(s) for All undergraduate coursework
  • Applicant Tax Forms
  • Parent Financial Information Forms—required regardless of age or independence status
  • Parent Tax Forms

back to top

How will I know which students have applied at my institution?
Using the URL that was provided in your introductory email along with your UserID and password, log back into your institution's information. Names of students who are applying from your institution will be listed with their application status.

back to top

How do I view a particular student's application?
Immediately after logging in, you will see a list of students for only your institution. To view a particular application, you select the radio button that appears to the left of the student's name. If there are several students listed for your institution, you may do a search on the last name and/or the first name to locate the student's name more readily. You may also click on the underlined column headings to sort by column. You may view a student's application as soon as the status is "In Progress." Note: you may not be viewing the most current information if you and the student are both working at the same time.

back to top

How do I return to the list of students from my institution after reviewing a particular application?
You select the Logout tab on the left hand side of the screen, and select another student's application to review.

back to top

How will I know if all recommendations have been completed?
The status of the student's application will change from "Complete" to "Recommended." You will not be able to nominate a student unless all recommendations have been submitted, but you can view the student's application.

back to top

How do I make notes on a certain student's application?
Select the name of the student that you wish to comment on, click the More Actions drop-down menu, select the Edit Comments and Flag option, and a new window will display with the student's name and a Comments section. Enter your comments in the space provided.

back to top

Will the student be able to view any comments that I make?
No, the student will not be able to view any comments that are made. These comments only appear under the comment section of the list of students from your institution. This is for the faculty representative's use only. These comments cannot be viewed by anyone but the faculty representative.

back to top

Can a student log back into their application and change information in their application once it has been completed and reviewed by the faculty representative?
Yes, but only if the Faculty Representative or the student is aware that something in the application needs to be changed. The Faculty Representative may revert the Status of the application to "IN PROGRESS" by selecting the student's name from the list of applicants, clicking on the More Actions drop-down menu, and then checking the box "Allow applicant to update responses," then Submit. You will need to notify the student to log back into their application and make the needed changes. The student must then go to Review/Print/Submit at the end of their application and click "Submit" again for your review. When the student submits again, the application status in your Nominator view will be changed to "Complete."

back to top

How do I nominate a student?
Using the URL provided, log into the Nominator section of the application. You can view the students' applications and also their recommendations. You will not be able to edit any of these documents. By selecting an applicant, and then selecting the View/Print Application button, you can view/print a .pdf version of the application.

To View/Print a copy of the recommendations, select an applicant and then the View/Print Recommendation button. This will take you to another screen that will list the recommenders and the status of the recommendations as "In Progress" or "Completed."

You are limited in the number of nominations you can put forth. For each student that you want to nominate, the Nominator form has to be completed and signed. Select the name of the student, click on the Nominate button, and the form will open. Completion of the Nominator form is required for each student that you are going to nominate.

Complete all questions on the Nominator form. When the form has been completed, you will click the "Submit" tab to save your information and nominate the student. You will know that you have done the steps properly when you return to the Nominator Home page. The status of the student's application will read "Nominated." Only the applications with a status of "Nominated" will be advanced in the competition as one of your institution's nominees. You will need to repeat this step for all students to be nominated.

back to top

Can I un-nominate a student after they have been nominated?
Yes, up until the deadline of January 26, 2009, before 3:00 p.m. Eastern Time, you may un-nominate a student.  To do this, select the student, click on the More Actions drop-down menu, and select the Un-nominate option.  The status of the application will be changed back to "Recommended." The application will not be advanced in the competition with a status of "Recommended."

back to top

How do I print my Nomination form?
When you select a student and their status is changed to Nominated, an option to print the Nomination form will appear. It is suggested that you use the Printer-friendly version link to print off the form.

back to top

Can a student submit an application directly to the Jack Kent Cooke Foundation Selection Committee?
No, the system will not permit the student to do the final submission of their application. The student can only be nominated if the Nominator completes and signs the Nominator form and then "Nominates" the student. The status of the student's application will then be changed to "Nominated."

back to top