Graduate Nominator FAQs

Answers to Frequently Asked Questions for Faculty Representatives

Thank you for your willingness to serve as the Jack Kent Cooke Foundation Graduate Scholarship Program's faculty representative and coordinate the nomination process on your campus.

We encourage you to solicit candidate recommendations from directors of honors programs and faculty in various departments. Campuses often establish informal committees to recruit and prepare candidates for the competition. To help you publicize the program, a poster, flyer, and press release are available on the Outreach page located in the faculty representative section of the website. Please forward the poster and press release to your public relations office or public information department and circulate it to your student newspaper(s), faculty bulletin, campus newsletter, and other on- or off-campus publications.

It is very important that each institution establish an internal deadline for students to have their applications completed, and to have all recommendations submitted prior to the March 16, 2009, deadline. Faculty Representatives can view an application as soon as it is "In Progress," but will not be able to nominate until all recommendations have been submitted.


What is the deadline for submission of all 2009 Jack Kent Cooke Foundation Graduate Scholarship online nominations?
The online application must be submitted by your applicants by March 10, 2009, at 3:00 p.m. eastern time.  Recommendations and nominations must be submitted before 3:00 p.m. eastern time on or before March 16, 2009. Supporting documents for the nominee(s) should be sent in one packet and must reach the Iowa City processing center on or before March 16, 2009.

back to top

Can I log back into the JKCF Scholarship Program Nominator site?
Yes, you will use the URL that was provided in your introductory email along with your UserID and password. It is suggested that you bookmark the URL for future use.

back to top

How do I change my password or User ID?
Your UserID is a unique identifier that was created for you, or created when you first filled out the profile section. You may not change the UserID, but if you have forgotten it, you can contact us to obtain it. You will be asked some questions to verify your identity, based on the information in your original profile. Passwords are changed by using the navigation button on the left side of the Nominator log-in page.

back to top

What supporting documents is the student required to give to the Faculty Representative?

NOTE: The student is required to submit to you:

  • Official college transcript(s) for All undergraduate coursework
  • Portfolio for the applicants in the arts
  • Applicant Tax Forms
  • Parent Financial Information Forms—required regardless of age or independence status
  • Parent Tax Forms

Foreign language supporting documents must be officially translated into English.

back to top

As part of the online application, the student is asked to upload documents, what does this involve?

In the online application, the student has the option to upload their resume, tax documents, parent financial forms, and parent tax documents in PDF format only.  If the student chooses this option, they simply scan the documents and convert them to PDF format; then click on the "Browse" button in the application and select the PDF version of the document they wish to upload.  NOTE:  Official transcripts must be forwarded to the faculty representative in a sealed envelope.  In turn, the faculty representative will send to the Iowa City office, transcripts for those students nominated.  Transcripts are not uploaded to the online application.

back to top

What if the student is unable to upload their supporting documents to the online application?

Applicants have the option to submit their supporting documents to their faculty representative to mail to the Iowa City address by March 16, 2009.  For each document, they must check what action they will be taking on the online application.  Students have the option to upload documents to their online application in PDF format, mail the documents to the Iowa City address, upload a letter of explanation, or select the "does not apply to me" option.  If a student has a question as to which action to take concerning a supporting document, they are directed to contact their faculty representative.

back to top

What is the deadline for mailing of all supporting documents?
All supporting documents must be received by March 16, 2009, at the Iowa City address.

back to top

How will I know which students have applied at my institution?
Using the URL that was provided in your introductory email along with your UserID and password, log back into your institution's information. Names of students who are applying from your institution will be listed with their application status.

back to top

How do I view a particular student's application?
Immediately after logging in, you will see a list of students for only your institution. To view a particular student's application, you click on the open circle that appears to the left of the student's name. If there are several students listed for your institution, you may do a search on the last name and/or the first name to locate the student's name more readily. You may also click on the underlined column headings to sort by column. You may view a student's application as soon as the status is "IN PROGRESS." Note: you may not be viewing the most current information if you and the student are both working on the online site at the same time.

back to top

How do I return to the list of students from my institution after reviewing a particular application?
Select the Logout tab on the left-hand side of the screen.  You may then select another student's application to review.

back to top

How will I know if all recommendations have been completed?
The status of the student's application will change from "Complete" to "Recommended." You will not be able to nominate a student unless all recommendations have been submitted, but you can view the student's application.

back to top

How do I make notes on a certain student's application?
Select the name of the student that you wish to comment on, click the More Actions drop-down menu, select the Edit Comments and Flag option, and a new window will display with the student's name and a Comments section. Enter your comments in the space provided.

back to top

Will the student be able to view any comments that I make?
No, the student will not be able to view any comments that are made. These comments only appear under the comment section of the list of students from your institution. This is for the Faculty Representative's use only. These comments cannot be viewed by anyone but the Faculty Representative.

back to top

Can a student log back into their application and change information in their application once it has been completed and reviewed by the Faculty Representative?
Yes, but only if the Faculty Representative or the student is aware that something in the application needs to be changed. The Faculty Representative may revert the Status of the application to "IN PROGRESS" by selecting the student's name from the list of applicants, clicking on the More Actions drop-down menu, and then checking the box "Allow applicant to update responses," then Submit. You will need to notify the student to log back into their application and make the needed changes. The student must then go to Review/Print/Submit at the end of their application and click "Submit" again for your review. When the student submits again, the application status in your Nominator view will be changed to "Complete."

back to top

How do I nominate a student?
Using the URL provided, log into the Nominator site. You may view the students' applications and letters of recommendation. You will not be able to edit any of these documents. By selecting an applicant, and then selecting the View/Print Application button, you can view/print a .pdf version of the application.

To View/Print a copy of the recommendations, select an applicant and then the View/Print Recommendation button. This will take you to another screen that will list the recommenders and the status of the recommendations as "In Progress" or "Completed."

You are limited in the number of nominations you can put forth. Remember that you may only nominate up to two (2) students. For each student that you wish to nominate, the Nominator form has to be completed and signed. Select the name of the student, click on the Nominate button, and the form will open. Completion of the Nominator form is required for each student that you wish to nominate.

Complete all questions on the Nominator form. When the form is complete, you will click the "Submit" tab to save your information and nominate the student. You will know that you have performed the steps properly when you return to the Nominator Home page. The status of the student's application will read "Nominated." Only the applications with a status of "Nominated" will be advanced in the competition as one of your institution's nominees. You must repeat this step for all students to be nominated.

back to top

Can I un-nominate a student after they have been nominated?
Yes, up until the deadline of March 16, 2009, before 3:00 p.m. eastern time, you may un-nominate a student.  To do this, select the student, click on the More Actions drop-down menu, and select the Un-nominate option.  The status of the application will be changed back to "Recommended." The application will not be advanced in the competition with a status of "Recommended."

back to top

How do I print my Nomination form?
When you select a student and their status is changed to Nominated, an option to print the Nomination form will appear. It is suggested that you use the Printer-friendly version link to print off the form.

back to top

Can a student submit an application directly to the Jack Kent Cooke Foundation?
No, the system will not permit the student to complete the final submission of their application. The student can only be nominated if the Faculty Representative completes and signs the Nominator form and then "Nominates" the student. The status of the student's application will then be changed to "Nominated."

back to top

What procedure do I use if mid-way through the 2009 scholarship competition I am no longer the appointed JKCF Faculty Representative?
As soon as you are aware that you will no longer be the appointed JKCF Graduate Scholarship Faculty Representative at your institution, please contact our scholarship support staff by calling 800-498-6478 or Contact Us with the following information:

    NOTE: When contacting us for assistance, whether by phone or by email, please provide:

  • Name of the newly appointed JKCF Faculty Representative and their title
  • Institution Name
  • Mailing address of new Faculty Representative
  • Contact phone number of new Faculty Representative
  • Fax number of new Faculty Representative
  • Email address of new Faculty Representative

back to top